This position is a temporary one covering a leave of absence. The approximate dates are mid-February to mid-May 2025.

 

JOB TITLE: Administrative Assistant for HR/Benefits (LTS)

LOCATION: North Andover Administrative Office

SUPERVISOR: Director of Personnel and Operations

 

GENERAL DESCRIPTION:  The Administrative Assistant for the Human Resources Department is a union clerical support staff member and is responsible for the duties and responsibilities listed below.

 

QUALIFICATIONS: 

• Associate’s degree preferred
• Two to three years’ experience in an office environment, school district or municipal office, or a similar setting that is people centered.
• Excellent personal and communication skills in working with school personnel and community members.
• Proficient in technology and computer applications such as but not limited to: Google Suite (Docs, Spreadsheets, Forms, etc.), Microsoft Office (Word, Excel, PowerPoint), MUNIS and other web based applications.
• Highly organized with an ability to perform detailed work accurately and efficiently within strict deadlines in a fast paced environment.
• Demonstrates ability to manage complex/varied tasks simultaneously and with a high level of confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Provide high quality customer service in working with school department staff and the North Andover school community.
• Perform all general clerical duties in support of the Human Resources Department including, but not limited to, letter correspondence, word processing, copying, filing, data entry, answering the telephone, receiving visitors and scheduling appointments.
• Meet with new employees for paperwork and onboarding.
• Process and file CORI and SAFIS (fingerprinting) requests and results.
• Process and file new employee paperwork.
• Process employment verification requests and other information requests on staff.
• Process response letters for new hires, retirements, resignations, leave of absence, and other applicable letters.
• Process and file personnel action forms, personnel reporting forms, and schedule appointments for recommended candidates with the Director of Human Resources.
• Create and disseminate all annual assignment letters for all returning school staff.
• Collect, process and file claims for worker’s compensation.
• Process and maintain leaves of absence records and/or sick bank requests
• Process time reporting for bi weekly payroll for Central Office staff, itinerants, maintenance and other departments, as needed.  
• Collaborate with the Director of HR on projects throughout the year.
• Assist Payroll and Benefits Coordinator when needed.
• Collaborate with town offices as needed.
• Performs other duties as assigned.

WORKING CONDITIONS: Regularly required to sit, stand, walk, talk, hear, operate a computer and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Travel across the district may be required occasionally. 

 

TERMS OF EMPLOYMENT: As negotiated by the North Andover School Committee and the North Andover Educational Administrative Assistants’ Association.